We want you to enjoy your event and therefore it is important that you fully understand what has been agreed.
This document sets out the terms and conditions for hiring rooms at the Hall and restrictions of the Licence.
Please read these Terms and Conditions carefully. They are issued on behalf of SGH Venue Management. For the purpose of these conditions the term "Hirer" means an individual Hirer, or where the Hirer is an organisation, the authorised representative signing the Hire booking form.
Us/We/St Georges Hall means SGH Venue Management or their agents. "You" means the Hirer. The term "Hall", "building" or "premises" means St George's Hall, Bewdley including the car park and courtyard.
We reserve the right to alter or amend any of these conditions, as circumstances require.
You will be responsible for the provision of all information to users during the hire period to minimize the risk of damage and ensure the safety of any activity for which the premises and equipment are to be used. The Hirers Checklist contains the relevant health and safety policies and instructions for use of the premises and equipment.
The person signing the booking form shall be deemed to be the Hirer and in agreement with the terms and conditions.
The Hall holds a licence for the sale of alcohol and public entertainment, music, singing and dancing.
Bookings and Payment
All applications for hire must be made by completion of the Booking Form and will not be considered as confirmed until the relevant payment has been made.
Applications for Hire will not be allowed from persons under the age of 18, persons with no fixed address or persons resident outside the UK. Proof of name and address will be required at the time of application.
When specifying the day and times in an enquiry, the Hirer must include an adequate allowance for any set-up and clearing of the room. Any hirers exceeding the stated times will be charged an overtime fee in accordance with the hourly rate for the room.
The final details of the hire (such as final timings, menus, guest numbers and special requests) need to be confirmed at least 7 working days before the event. In the case of large scale events the hirer must confirm proposed attendance number at the booking stage. If a lesser number actually attend, no price reduction will be made.
We reserve the right to cancel any booking, giving whatever notice is reasonable in the event of unforeseen and unavoidable circumstances. In such a case the Hirer will be entitled to a full refund of any payments already made. In the event we cancel a booking, our liability to the Hirer is limited to the total hire charge or deposit paid.
In the event that the Hirer has misrepresented the intended use of the Hall, the booking will be cancelled without notice, and the relevant cancellation charges will apply.
We maintain the right to terminate continued block booking by giving three months notice.
Where we consider stewards are necessary, the Hirer will be responsible for the cost incurred.
We reserve the right to request an additional deposit against potential damage. This will be returned after the event if there is no damage.
The booking will be confirmed when the completed Booking Form, including agreement to the terms and conditions is returned, together with the full hire fee.
Cancellations will be subject to the following charges:
Refreshments and Catering
Use of Premises
The Hirer shall be in attendance at all times during the hiring and until the Hall is cleared and locked unless
agreed in writing by us. Children and young people must be supervised at all times. We reserve the right to
enter the hall at any time and take whatever action we deem necessary in order to safeguard the hall, its
contents and occupants.
There is no telephone in the Hall. The Hirer must be in possession of a fully charged mobile phone should an
emergency occur. The Hirers Checklist has details of emergency contacts.
Hirers are responsible for making themselves familiar with the Fire Regulations and location of fire
extinguishing equipment as detailed in the Hirers 'Fire Emergency and Evacuation Procedures' checklist. The
Hirer will be responsible for ensuring that the maximum number of people inside the building does not exceed
270 at any one time.
No screws, nails, hooks, drawing pins, sellotape, sticky labels may be fixed to furnishings or surfaces of the
building for the means of decoration or other purposes. Where decorations are necessary prior approval must
be sought from us. No candles or naked flames are allowed or anything that could potentially cause a fire
No chairs, tables, electrical equipment, crockery or other equipment shall be removed from the premises.
At the end of the hire the Hall should be left in a clean and tidy condition with all contents and furniture
replaced in their designated storage areas. The Hall should be locked and secured by the Hirer if required by
us. Failure to do so may result in an extra charge being made.
Emergency Evacuation: lift operation and use of emergency evacuation chairs.
It should be noted by all event organisers that in the event of a fire alarm the lift will automatically return to the ground floor and open its doors. It will NOT be available for evacuation of persons who cannot use the stairs unaided. We have provided two evacuation chairs, located in the main stairwell at first floor and in the lobby at the end of the main
hall, above the fire escape leading to the courtyard. If your event is attended by anyone who would not be able to use the stairs in the event that the lift is unavailable (for any reason) you MUST ensure that there is someone available who is able to use the emergency evacuation chair(s) competently.
Liability and Insurance
Comments and Suggestions
An event feedback form will be made available at the time of booking which should be completed at the end of the
Our objective is to ensure you are pleased with the facilities we offer. Unfortunately, problems and misunderstandings
do sometimes arise. If you are unhappy at any time with our facilities please raise your concerns with us as soon as
SGH Venue Management
A charitable partnership of Bewdley Development Trust, Bewdley Festival and St George's Hall Trustees.